Lead-capture chatbot
Website + WhatsApp + Instagram DM, replying under a minute on every covered channel and qualifying budget, timeline, and intent on the first pass.
Now installing for real estate, dental & gym operators
AI workflows that pay for themselves in month one.
Plumbloom builds and runs the chatbot, follow-up, and CRM stack your business keeps advertising on its website — minus the weekend you would spend wiring Make and picking a chatbot platform.
or email plumbloom-5@polsia.app directly
a typical full engagement — leads come in five shapes, land on one timeline.
$3ktypical mid-sized retainer
30days to first lead return
5channels wired into one timeline
24/7response window on covered channels
The pitch, in one breath
Outcomes your self-serve tools advertise, without the weekend you would spend wiring them up.
The pitch is straightforward. A typical mid-sized engagement runs about $3,000 per month — roughly the cost of a single part-time hire — and the promise is the system repays its own fee in the first month from leads already sitting in your funnel.
Real estate agents, dental practices, and independent gym operators all have the same problem: every dashboard they look at advertises AI capture, qualification, and booking, and none of them is actually wired together. We are the team that wires it together — and keeps monitoring it weekly so it stays wired together after the prompts drift.
You keep the CRM, the calendar, the phone number, and the website you already pay for. We design the workflow, deploy it into your existing tools, and retune it as the traffic shifts.
What we install
A done-for-you stack, not a SaaS subscription.
Five pieces that ship in every full engagement. We pick the vendor for each one based on what your team already uses.
Email + SMS follow-up
Automated sequences that nudge stalled leads past the 48-hour silence window, drop day-before reminders, and escalate warm replies back to a human.
AI-assisted qualification
Every lead comes out with a structured summary — source, fit score, recommended next step — attached to the CRM record your team already uses.
CRM + calendar hand-off
Records created, deduplicated, and kept current as the conversation evolves. Bookings drop into the right person’s calendar without a human in the loop.
Back-office automations
Daily digest of unanswered leads, weekly prompt review, segment refreshes, and CRM record hygiene so the data stays trustworthy.
Weekly tuning, not a launch-and-leave
Every Monday we ship a one-page summary and adjust prompts, routing thresholds, and qualification logic behind the scenes.
Who it is for
Three industries where the funnel is the product, and the inbox is the bottleneck.
Real estate teams
The pain
Leads from Zillow, Realtor.com, and your own site arrive at different hours and miss the five-minute response window your CRM flags as the priority.
The outcome
A WhatsApp + web chatbot that replies in under a minute, qualifies budget and timeline on the first pass, and books showings straight into your agent’s calendar.
Dental practices
The pain
New-patient inquiries from the website and Google Business land in a shared inbox that someone — usually the front desk — has to triage between calls.
The outcome
An SMS + web assistant that confirms insurance, books the first appointment, drops day-before reminders, and keeps the recall lane of patients the practice is currently leaving to voicemail.
Independent gym operators
The pain
Trial sign-ups come from a form, an Instagram DM, and a walk-in — and miss-checks cost memberships that were already sold in the conversation.
The outcome
A multi-channel reply + follow-up loop that books intro sessions, nudges no-shows, and upgrades trials into members without your coaching staff babysitting SMS threads.
How an engagement runs
Two to four weeks from kickoff to a workflow your team stops thinking about.
Funnel mapping & interview
Two weeks of recorded interviews with whoever answers the phone today. We map sources, qualification questions, hand-offs, and the moments leads currently disappear.
Design the workflow before we buy any tools
We draw the flow on a whiteboard: channels in, qualification logic, routing rules, CRM fields, booking dependencies. You see the system before a single API is called.
Build & connect to your existing stack
We deploy into the CRM, calendar, and messaging providers you already pay for. No rip-and-replace; no “we recommend you switch to our preferred vendor.”
Calibrate against live traffic
Two weeks of side-by-side runs — the bot handles real leads while the old process stays live. We tune prompts, routing thresholds, and handoff rules until metrics hold.
Weekly monitoring, monthly prompts, no babysitting
Every Monday we ship a one-page summary: unanswered leads, drop-off rates, prompt changes, CRM record drift. You read it; we keep the system aligned to the traffic.
Pricing
Three tiers, mapped to the $1,000–$5,000 band — scoped to your volume, not your logo.
Starter
Single channel, single location — a real-estate team’s website lead bot, or a dental office’s web-to-SMS booking.
$1,000/ per month
- One inbound channel (web chat OR SMS OR WhatsApp)
- Lead qualification + booking directly into your calendar
- CRM record creation in the tool you already use
- Monthly prompt review
Growth
Multi-channel inbox + follow-up sequences. Where the $3k-per-month pitch sits — the cost of a single part-time hire that pays for itself from leads already in your funnel.
Most picked
$3,000/ per month
- Two to three channels (web chat + WhatsApp, or web + SMS + email)
- AI-assisted qualification with structured lead notes
- Automated follow-ups for stalled leads
- Weekly monitoring + prompt retuning
Operator
Full stack with back-office automations: CRM record hygiene, list segmentation, recap digests, after-hours lead routing.
$5,000/ per month
- Everything in Growth
- Back-office automations (CRM hygiene, recap, segment refreshes)
- After-hours routing to on-call coverage
- Bi-weekly strategy review with our lead operator
All numbers in USD. We invoice monthly; no setup fee beyond the first month’s retainer. Custom scopes beyond the Operator tier (multi-location, regulated industries, internal tooling) are quoted from a call.
Questions we hear on the first call
What you actually want to know before you sign a retainer.
Tell us what your funnel looks like today.
One paragraph is fine. We will read it, decide whether we are the right team for the engagement, and reply within one business day.
plumbloom-5@polsia.appor call any weekday — we keep a shared line quiet most of the time so the owner of the engagement picks up.